Manager, Administrative Support Services (Board Governance)

hybrid
Toronto, ON, Canada .
full-time . August 8, 2024

Description

Position Overview

The Manager, Administrative Support Services (Board Governance) will be accountable for ensuring the integrity of IGNITE’s governance framework, being responsible for ensuring compliance with all statutory and regulatory requirements and implementing decisions made by the Board of Directors.

The Manager, Administrative Support Services (Board Governance)will act as a Board advisor, support the Board, its committees and provide board meeting administration. As a first point of contact, the incumbent will act as a liaison between the Board and the Chief Executive Officer.

The Manager, Administrative Support Services (Board Governance) will train/orient all incoming Board members, professionalize Board and Committee meetings and oversee the administration of all other Board related activities including Special Meetings of the Members, Annual General Meetings, and the annual election process for IGNITE’s Board.

Job Duties & Responsibilities

Board Advisor

Creation, development and facilitation of the May Onboarding Board Training and continued Board orientation and training throughout the year
Provide governance training, education, and continuous learning opportunities for Directors to improve skills
Identify issues or topics that require the attention of the Board, including the interpretation of by-laws, policies and procedures
Produce clear, concise, articulate and timely communications such as Board meeting Executive Summaries in advance of Board/CEO media briefings
Liaising with auditors, lawyers and shareholders on board governance issues

Board Administration

Coordinate all aspects of Board and Committee meetings, such as developing monthly agendas with Board Chair and CEO, minute taking and filing, board package creation, preparation and distribution of documents
Coordinate board member attendance, honoraria and board meeting logistics
Support for all board committees (Governance Review Committee and Finance and Audit Committee), including meeting administration and minute taking, and management of committee calendars
Support the Board and Staff in preparation for the Special Meeting of the Members and Annual General Meeting
Prepare and distribute reports or correspondence for the Board and complete necessary follow-up resulting from correspondence
Coordinate meeting logistics including speakers, venues, food and beverage service, telecommunications and audio-visual support
Distribute draft and finalized meeting minutes to Board and Committee members

Policy

Governance policy development and monitoring including reviewing and revising in support of the Board’s Governance Review Committee
Analyze trends and internal needs to develop and administer policies and procedures to address the organization’s governance requirements

Elections

Proactively build applicant pipelines and build a strong brand to attract talented and diverse candidates
Administer the annual Elections process for IGNITE’s Board of Directors
Collaboratively lead the IGNITE Elections Campaign through the performance of Chief Returning Officer responsibilities and duties
Project coordination of Board Elections in accordance with IGNITE’s Election and Appeals Policy
Manage the exit of Directors including conducting exit interviews and Notice of Change filings with the Ministry

Other Duties

Update job knowledge by participating in conferences and educational opportunities; reading professional publications; and maintaining professional networks
As requested, duties not specifically detailed in this job description but related to the primary goals and objectives of the position

Education, Qualifications & Experience

Bachelor’s Degree in Governance, Human Resources, Public Policy,
Minimum of 5 to 7 years of experience working in the area of board administration and governance
Business experience working in roles outside of governance is an asset, but not required
Experience working for a non-profit organization is an asset, but not required
Demonstrated experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated experience applying excellent judgment in dealing with sensitive and confidential governance matters
Demonstrated experience in educating and coaching staff
Proven leadership, strategic planning and problem-solving skills, and the ability to make independent judgment
Ability to analyze, interpret and explain various aspects of policy and bylaw development

Knowledge, Skills & Abilities (KSAs)

To be successful in this role, you will need to demonstrate the following key competencies:

Good working knowledge of parliamentary procedure (e.g. Robert’s Rules of Order) and procedures for the conduct of meetings, both formal and informal
Excellent communication skills including verbal, written, interpersonal and presentation skills
Superior relationship management skills with a strong ability to affect strategic change.
Ability to exercise diplomacy, discretion, maturity, and sound judgment when interacting with Board members and all internal and external stakeholders
Problem-solving skills with an ability to find pragmatic and collaborative solutions to manage conflict or misalignment of stakeholders
Strong project management, priority setting, organization, and attention to detail
Adaptable with a commitment to continuous learning, quality improvement and innovation
High level of professionalism demonstrated by the ability to escalate important issues with solid recommendations
A strong collaborator, leveraging interpersonal skills to form effective working relationships with people at all levels of the organization
Initiative and accountability for planned and unplanned tasks or events

Application Instructions

IGNITE is committed to a workforce that reflects the diversity of our students and our city. We actively seek qualified individuals with demonstrated skill and knowledge to deal with all aspects of diversity in a post-secondary environment.

IGNITE is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). IGNITE will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate format on request.

Interested candidates are asked to submit a cover letter and resume. We thank all applicants for their interest in this position however only applicants selected for an interview will be contacted.

Compensation

$60,000.00 - $65,000.00 per year

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